Board Meetings

TransLink values public input and participation and the Board of Directors has allocated time at the start of every meeting to receive presentations on items that it will be decided during the meeting.

2013 TransLink Board Meetings

Protocol

There are significant benefits for both the public and the Board through these opportunities to share opinions and ideas and there is a commitment to having the best possible environment for this kind of dialogue. As such, the Chair will exercise discretion in maintaining a reasonable level of order and decorum where different points of view are respected and the discussions are kept above the level of personal confrontation, disruptive behaviour and profanity.

Applying to Speak at a Board Meeting

For the three days after the list of agenda items is posted (normally five days before the meeting itself), people can apply to be on the list of presenters by completing the online Application Form. The deadline is 8 a.m., two business days prior to the meeting. In order to ensure that a variety of viewpoints and topics are heard, organizations are asked to designate one speaker to represent their views. The first person to register from an organization will be assumed to be its designated spokesperson, and other representatives will be added to the speakers' list if time permits.

If more people have requested to be on the speakers' list than the allotted time permits, the speakers' list will be selected according to the following:

• First priority will go to those who want to speak about an item that the board is scheduled to discuss at the meeting, particularly people or organizations who have not yet had an opportunity to speak to the board on the subject.
• When more people want to speak about items on that day's board agenda than the allotted time permits, there may be a limit of two speakers on an individual topic and an effort will be made to hear different viewpoints.
• Those who want to speak about items not on the board's agenda that day will be next in line to be added to the speaker's list. Again, the priority will be to hear from people who haven't yet had the opportunity to make a presentation on a particular topic.

All applicants will be contacted by the Office of the Corporate Secretary, at the e-mail address provided in the application, no later than noon the day before the board meeting. The board encourages written submissions in situations where there isn't enough time to hear from everyone wishing to speak at board@translink.ca.

If you have any questions, contact the Office of the Corporate Secretary at 604.453.3096

Application Form

Personal information collected on this form will be used to process your application to make a presentation to the TransLink Board of Directors and to follow up with you should there be any changes. Your name, affiliation and the topic you wish to speak to will form part of the agenda and will be provided to the board at the beginning of the meeting and to the media upon request. This form must be submitted no later than 8 a.m., two business days prior to the scheduled meeting.